Privacy Policy

Effective Date: January 15, 2026

1. Introduction

Canada Westie Passport (“we,” “our,” or “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit or interact with the Canada Westie Passport website and related digital platforms, in accordance with applicable data protection laws.

By using our website, you consent to the practices described in this Privacy Policy.

2. Definitions

  • Personal Data: Any information relating to an identified or identifiable individual.
  • Data Subject: An individual whose Personal Data is collected or processed.
  • Processing: Any operation performed on Personal Data, including collection, storage, use, or disclosure.
  • Controller: The organization that determines the purposes and means of processing Personal Data.

3. Information we collect

We may collect and process the following categories of Personal Data:

  • Usage Data: Pages visited, interactions with the program, timestamps, and general geographic location (country or region).
  • Identity Information (Mandatory): First name, last name, email address, and country of residence.
  • Profile Information (Optional): Dance experience, event participation, interests, social media links, website, biography, and preferences related to the Canada Westie Passport program.
  • Technical Information: Browser type, device information, operating system, screen resolution, and similar technical data.

4. How We Use Your Information

We use Personal Data to:

  • Analyze usage trends to improve the website and program offerings
  • Administer and operate the Canada Westie Passport program
  • Process applications, registrations, and participation records
  • Communicate program updates, participating events, and relevant information
  • Personalize user experience and content

5. Legal Basis for Processing

We process Personal Data based on one or more of the following legal grounds:

  • Legitimate Interests: Improving services and managing the program, provided your rights are not overridden
  • Consent: You have provided consent for specific uses of your data
  • Contractual Necessity: Processing is required to administer program participation
  • Legal Obligations: Compliance with applicable laws and regulations

6. Cookies and Similar Technologies

We use cookies and similar technologies to enhance website functionality and user experience. Cookies help remember preferences and understand how visitors interact with the site.

You may control or disable cookies through your browser settings. Please note that disabling cookies may affect certain features of the website.

7. Data Sharing and Disclosure

We do not sell or rent your Personal Data.

We may share information with:

  • Legal or Regulatory Authorities: When required by law or necessary to protect our rights
  • Service Providers: Trusted third parties who assist with website hosting, forms, analytics, or communications

8. Data Security

We implement reasonable technical and organizational safeguards to protect your Personal Data. While we strive to protect your information, no internet transmission or electronic storage method is completely secure, and absolute security cannot be guaranteed.

9. Data Retention

Personal Data is retained only for as long as necessary to fulfill program purposes or comply with legal requirements. Data that is no longer required will be securely deleted or anonymized.

10. Your Rights

Depending on your jurisdiction, you may have the right to:

  • Access your Personal Data
  • Correct inaccurate or incomplete information
  • Request Deletion of your Personal Data
  • Restrict Processing in certain circumstances
  • Data Portability in a structured, commonly used format
  • Object to processing for legitimate interests or direct communications

To exercise these rights, please contact us using the information below.

11. Changes to this Privacy Policy

We may update this Privacy Policy periodically. Any changes will be posted on this page with a revised effective date. Continued use of the website constitutes acceptance of the updated policy.

12. Contact Us

If you have questions or concerns about this Privacy Policy or how your data is handled, please contact:

Canada Westie Passport
Email: admin@canadawestiepassport.ca
Canada